Group bookings for hotels — without the chaos.
GroupFlow replaces the spreadsheets, email chains, and manual data entry that cost your front desk 4–10 hours per group. One tool. Clean data. Ready for your PMS.
We counted them ourselves. One sport camp. 54 guests. The hotel got 60+ emails before check-in. The organizer wasn't trying to be difficult — the process made it unavoidable.
Every group means re-typing names from Word documents, cross-checking room categories, updating spreadsheets. Multiplied by every group, every season — that's weeks of front desk time, per year.
The spreadsheet the organizer sends is already outdated. Three guests changed their dates. One canceled. Two added meal plans. You find out at check-in, not before.
25–80 athletes, complex rooming, meal plans varying by training schedule. We built GroupFlow to handle FRESH — our own 54-person sport camp in Mallorca.
Teachers submit rooming lists on behalf of students. Late additions. Dietary requirements. Permission levels. It's the same chaos, repeated three times per academic year.
A travel agency sends 30 people with staggered arrivals, mixed room categories, and a tour leader who changes the list twice before check-in. Standard.
HR sends a list, then it changes. Dietary needs. Single vs. double rooms. Special requests. Plus a manager who needs everything confirmed in writing. Twice.
No forms to email back. No templates to fill in Word. The organizer gets a branded registration link they forward to their group.
Arrival date, room category, meal plan, special requirements — filled directly by each guest. Data goes straight into GroupFlow. No inbox involved.
PMS-ready CSV. Structured, complete, no manual entry. Guests update their own records if something changes — you see it immediately.
Your hotel's branding. Guests see a professional form, not a generic tool.
See registrations as they come in. Track who's confirmed, who's pending, who's late.
One click to export. Clean columns, ready for your property management system.
Full board, half board, B&B, dietary requirements — all captured at registration. No surprises at the restaurant.
Guests register in their own language. Works for international groups — sport camps, tour groups, corporate travel.
Hetzner, Nuremberg. European company. No US cloud. Guest data stays in Europe.
You host teams, academies, and training camps. Multiple groups per season. GroupFlow was built on this exact use case.
Youth groups, educational travel, ski weeks. The organizer is always a teacher juggling 30 things. Make it easy for them and they'll rebook.
Travel agencies send groups. The rooming list changes up to check-in. GroupFlow gives you a live view instead of chasing emails.
Companies book for off-sites and team events. High expectations for organization. GroupFlow makes you look as professional as they are.
REAL TEAM has been organizing group travel since 1994. Our parents ran school ski trips and youth sport tournaments. We grew up in the bus, at the hotel, at the front desk. GroupFlow is the tool we needed for our own sport camps in Mallorca — we built it because nothing on the market fit how groups actually work.
Status: Pre-customer. In active outreach with hotels across DACH and the Mediterranean. If you run a hotel and this sounds familiar — we want to talk.
GroupFlow starts at €99/month plus a one-time setup fee. Pricing scales with the number of active groups and additional features. Contact us for an exact quote — we don't do "request a pricing call" games.
Setup takes 1–2 days. We configure the registration form with your hotel's branding and preferred fields, connect the export format to your PMS, and you're live. No long onboarding projects.
GroupFlow exports a standardized CSV that can be imported into any PMS that accepts structured data. We test against common systems in the European hotel market. If you use something specific, tell us — we'll confirm compatibility before you sign.
Yes. We're a European company (Slovak LLC, CK license since 1994). Hosted on Hetzner, Nuremberg — German servers, no US cloud. Guest data stays in Europe. We can provide a data processing agreement.
Yes. Request a demo and we'll walk you through a live group setup. If it fits, we'll run your next actual group through it — no fee, full support — so you can evaluate on real data.
GroupFlow is designed for groups of 10–200. Small groups benefit equally — even 12 guests with different arrival dates and meal plans generates 20+ emails without a system. The value is real at any size above 10.